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How to get an an EU IOSS number - Relax. We have everything you'll need to get set up.

Article by Simon Perkins

26 March 2021 / 10 minute read

At last! You've found the right place for a sensible EU IOSS scheme explanation with free help and guidance on getting you started with end to end EU IOSS regsitration set up. Below you'll find information on how to find and appoint an EU intermediary, how to register for an EU VAT and IOSS number and how to submit your EU monthly VAT return. Bear in mind IOSS is not mandatory. You can still send DDU or DDP if you wish. Click here to view our EU parcel tariff and start shipping with us today. Click here for more information on shipping without an IOSS number.

We can also help ship your e-commerce parcels in or out of the IOSS scheme in to the EU too at some of the best rates available, with no surcharges click here for more details.. But first, let's go through what the EU IOSS scheme is all about. Read our simple IOSS help guide below or skip that and simply just drop us an email at info@samos-e.com, WhatsApp us by clicking here or complete the contact form at the bottom of this page and we'll get in touch to go through your IOSS options and get you off in the right direction.

What we do:

  • IOSS ID and EU VAT Registration help
  • EU Intermediary set up help
  • Best value EU parcel delivery

So you've decided to read on and get the details - great. You may (or may not!) have heard that you potentially need IOSS ID in order to efficiently continue sending your e-commerce shipments under €150 in value into the EU. This came in to effect on the 1st of July 2021. An online search about IOSS returning pages and pages of confusing and conflicting information full of jargon can give you that nervy feeling pretty quickly until of course, you found this.

Relax! - it can all seem very confusing at first, but rest assured we will guide you through what IOSS is all about and how to get yourself set up and ready. The idea of IOSS is that it simplifies the whole EU VAT payment process but like with any tax process it can initially seem intimidating. Remember! IOSS is not mandatory. You can still send DDP or DDU. See point lucky 13 below.

1. Why have the EU done this?

To prevent fraud and also to generate more tax income for the EU. That's it in a nutshell.

2. Does it affect me?

Send e-com sales directly into the EU? Then yes it does. If you sell on a marketplace, it is a bit different. If the checkout process takes place on your own website and shipped in to the EU, you use your own IOSS ID number. If the checkout process takes place on a marketplace and shipped in to the EU, you use the marketplace's IOSS ID. An IOSS ID number is explained below in point 5.

3. Which shipments does it affect?

Pretty much everything you're sending into the EU B2C that is valued from €0 to €150. The "no VAT applied to shipments valued under €22" no longer exists.

4. What do I need to?

You will need to register for an IOSS ID in one European country, not a VAT number in every EU country. You may have heard that you need an 'EU based intermediary' too. We have appointed EU intermediaries that can help you from getting an EU IOSS ID and VAT number through to monthly returns to get you all set up and good to go. See point 6 below.

5. What's an IOSS ID?

It stands for ‘Import One Stop Shop’. It means that you can clear all your e-commerce parcels into the EU through your own unique IOSS ID number and pay VAT to all the countries you've sold to in one place.

6. Where do I get an IOSS ID?

We can help you with getting an EU IOSS ID. You may have heard that UK businesses need to use an 'EU based intermediary' to do fiddly IOSS work for you. We have specially selected EU intermediaries that we can put you in touch with. Our EU intermediaries can register you for your unique EU IOSS ID so you'll be good to go. Contact us at info@samos-e.com if you'd like us to put you in touch with selected EU intermediaries. It will take all the pain away!

7. When do I need to charge EU VAT?

Ideally you need to capture the appropriate EU VAT due in the EU country where your buyer is residing during the checkout process (just like you do with UK VAT). Easiest way to do this is by applying the appropriate country VAT rate once you've captured your buyer’s delivery address and country. A handy list of EU VAT rates applied by all the EU countries can be found by clicking here. However you account for the EU VAT, at the very least you'll want to take the appropriate payments on your checkout that will cover the VAT that will be due in your monthly IOSS return, which your appointed EU Intermediary will do for you, and let you know how much you owe. Remember not to charge UK sales VAT at checkout!

8. How do I make sure that my IOSS ID is used by EU customs?

When you export into the EU, you’ll need to include your new IOSS ID on the clearance information you normally provide. Of course if you're using Samos Connect European Parcel Services (click here for more details), we will help you make sure that you’re completely compliant. Most of you will provide this export data to us electronically when the parcels are shipped.

9. What do I need to do with my IOSS ID number?

Firstly, contact us and help you get an intermediary appointed (see point 6 above)! The process the intermediary will follow is a lot easier than the current system of sending DDP etc. It’s pretty much like doing an HMRC quarterly VAT return, except they'll be doing it on your new IOSS ID number on the website of the country it’s registered in. Once you’re all set up, they’ll know how much EU VAT you have to pay, based on your EU sales and the EU VAT you charged. Remember, you have already charged and banked the EU VAT that is due at checkout (see point 7 above). Just like you would account for HMRC UK sales VAT that you need to pay HMRC - save it ready to settle up with the EU via your intermediary, for the monthly return.

10. Why do I pay EU VAT in one country when my buyer was in another?

Your intermediary and the EU sort that bit out, so don’t worry too much. That’s why it is called Import One Stop Shop.

11. But the value of my EU e-com sale was over €150?

Continue to send these DDP or DDU. We can help with that too. Our DDP parcel service means that the VAT and Duty due on shipments over €150 is reversed back to you. Your customer will not get any local VAT or handling fee demands, which has caused so many problems since Brexit. We do not surcharge for our DDP service. 'Click here' for more details.

12. How about getting VAT back on any returns?

Report them to your intermediary and they will just debit it from your next EU VAT return. You'll need proof that it originated and came back to the UK.

13. Do I have to register for IOSS?

No. IOSS is not mandatory. You can still send DDP or DDU. If you are shipping low volume and the costs of setting up and maintaining IOSS seem excessive compared to the revenue you are generating, then simply keep sending DDU or DDP. However, with DDP your parcel or mail carrier may surcharge you for reversing the VAT back to you. With DDU, your parcel or mail carrier will request the VAT from your customer before delivery and they may also get a hefty local 'handling charge' too, which is a terrible customer experience. This has been a big issue since Brexit. It increases the liklehood that your parcel will get refused and sent back. Here at Samos we do not surcharge for our DDP EU parcel delivery service and we have no limit on the value, meaning this is a great option for you if you sell low volumes in to Europe and don't want the expense of registering and maintaining IOSS.

14. Who is SAMOS e-commerce?

We are a logistics company specialising in e-commerce parcel shipping from the UK to the EU, Russia and Israel. It is our business to understand the new EU IOSS scheme in order to assist our existing and potentially new customers. We understand that the EU IOSS system can be difficult to understand, so we made a conscious decision to share our knowledge to any organisation that may need it without any obligation. IOSS is not mandatory. We can ship all your parcels in to the EU whether you are on the IOSS scheme or not. If not, you can use our DDP service. We do not surcharge for DDP. For more information about us click here.

It's so easy using Samos e-commerce. We have everything you need in one place - EU VAT, IOSS ID, Intermediary set up help, and of course we can deliver your parcels. Our European parcel service 'Samos Connect' is a 2-5 day delivery time, with full track and trace, PUDO/home delivery options and POD at some of the best rates available, with no surcharges. Click here to view our EU parcel tariff and start shipping with us today. These are the rates you pay. There are no surcharges. We’re very approachable and would love to hear from you.

Is there anything that you’re still not sure of? Feel free to contact us here and we’ll try and help you out. If you have complex questions, there is also a tonne of more information here if you're feeling keen.

What Our Customers Say

‘’We are incredibly happy with the service provided by Samos and would recommend their EU shipment services to any businesses requiring a solution for EU logistics since Brexit. Deliveries are fast and our customers are happy. Samos take all the stress and hassle of the new (and confusing) requirements away and provide a comprehensive and fully rounded service for both us and our customers. It’s win-win solution. We were apprehensive about the future of shipping B2C into the EU after experiencing delays in transit and confusion around additional charges, until we joined Samos. They are incredibly helpful, knowledgeable and reliable, it really is joy to be working with them.’’ - Alie Mackintosh, CEO, AYM - www.aym-studio.com.

The boring but necessary bit: Although we have imparted all this handy information to you and sincerely hope you find it all very useful, we're not tax advisors so we always recommend that you seek further tax advice from someone fully qualified to do so.

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