How to customs declare a parcel
To export goods from the UK to any country, including the EU, you need to make a customs declaration. To do this, you’ll need to provide the relevant customs forms, including a customs invoice with your parcel.
What is a customs declaration?
First thing that you need to know (and not everybody does) is that your parcel weight will be measured by your parcel carrier to work out the tariff.
How do I go about completing one?
When completing a customs declaration it is important to provide accurate information about your business and your shipment.
Completing the document can be complicated – large businesses often have dedicated in- house teams with expert knowledge and specialist software to do so. For smaller companies, it can be easier to let your dedicated shipping company – like SAMOS – look after the process.
To ship goods anywhere, even if you use a third party, you need an Economic Operators Registration and Identification (EORI) number.
What you willI need to customs declare a parcel?
Most declarations are submitted electronically using the National Export System (NES). To complete the form, whether doing so yourself or through SAMOS, you will need to be able to supply some essential pieces of information which we have listed below. It really helps to ensure that you have all the accurate information as this will ensure you avoid delays.
Essential information
- Product details
- Precise description of each item, including materials, size, color, and any unique identifiers
- HS code
- Harmonised Schedule code, which classifies the goods for customs purposes. For more details visit our HS codes resource page
- Value
- Accurate price of each item, including any shipping costs.
- Quantity
- Number of items being shipped
- Country of origin
- Where the goods were manufactured.
- Sender and receiver details
- Full names, addresses, and contact information of both parties
What next?
Once completed, the form can be printed out and attached to the parcel. It needs to be securely affixed – ideally on the same side as the shipping label.
Key steps to customs declare a parcel:
1. Gather information
Make sure you have all the information required to make a declaration and that the information is accurate.
2. Complete the customs declaration form
You can complete the form online using the National export System (NES).
3. Attach the customs declaration
Print your declaration and secure it to the parcel. Ensure that all information is visible, and it is on the same side as the shipping label.
4. Parcel is ready to go
Forward your parcel to SAMOS and we will take care of the rest.
Anything else to be aware of ?
Be aware of any items prohibited or restricted for import in the destination country. A step-by-step guide of how to move goods from the UK, including any special rules you’ll need to follow in the UK and the destination country, can be found on can be found on GOV.UK.
Get help with customs declaring your parcels.
At SAMOS, we like to take the unknown out of shipping to the EU. We like to keep it simple. If you need any help or information regarding customs declaring a parcel, get in touch for some friendly expert advice.
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